Recruitment Privacy Notice

Last Updated: January 2024

The data we collect:

The personal data we may collect from you includes:

On completing job application (via the portal application or the application form):

  • contact details such as name, title, addresses, telephone numbers, and personal email addresses
  • evidence of how you meet the requirements of the job, including CVs and references
  • if you contact us regarding your application, a record of that correspondence
  • the status of your application and updates on how it moves forward

In the event of receiving an offer of employment:

  • copies of driving licence, passport, birth certificates and proof of current address, such as bank statements and council tax bills
  • evidence of your right to work in the UK and immigration status
  • information about your health, including any medical needs or conditions
  • other information including qualification certificates, etc

Our legal basis for using your data:

We process personal data throughout the application on different legal bases.
Contract
Processing your data is necessary to move your application forward before signing a contract of work. This concerns employment or pre-employment checks.
Legal obligation
The law requires Non Stop Action to check that candidates are entitled to work in the UK.

Why we need your data

We need your data in order to:

  • process your application
  • check that you’re the right candidate for the role
  • get in contact with you

How your personal information is collected

We usually collect your personal information when you enter it on our online form on Non Stop Action website or via our application form. We might also collect information from third parties. These include:

  • former employers and people named by candidates as references
  • the Disclosure and Barring Service (DBS)

Data sharing

Personal information you provide in the recruitment process will be made available to Non Stop Action recruitment team. If you are successfully recruited, we will upload your details to our HR system. As a member of staff, you will sign a contract of employment and agree to additional terms on how your data is handled and stored.

We will also share your data if we are required to do so by law.

Data security

We have put in place measures to protect the security of your information.

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we only give access to your personal information to those employees and other third parties who need to work on your recruitment process. We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

Data retention

We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for – including legal, accounting, or reporting requirements.
This will depend on:

  • the amount, nature, and sensitivity of the personal data
  • the potential risk of harm from unauthorised use or disclosure of your personal data
  • the purposes for which we process it
  • whether we can achieve those purposes in other ways

For contracts, offer letters and variations the retention period is 6 years following end
of employment.

Your rights

You have the right to:

  • request access to your personal information (known as a ‘data subject access request’) – you’ll receive a copy of the personal information we hold about you, so you can check that we are lawfully processing it. It also allows you to request an electronic copy of any data you have provided in a structured, commonly used and machine-readable format.
  • request that we correct incomplete or inaccurate personal information that we hold about you
  • request we delete or remove your personal information – you can do this when there is no good reason for us to keep it – you can ask us to delete or remove your personal information where you have exercised your right to object to processing (see below)
  • withdraw your consent for any data processed under the lawful basis of consent (see below)
  • request we restrict the processing of your personal information – you can ask us to stop processing your personal information, for example if you want us to establish its accuracy or the reason for processing it.

To make any of these requests or to ask us to transfer a copy of your personal
information to another party, contact the Non Stop Action HR Team:
hr@nonstopaction.co.uk

You will not have to pay a fee to access your personal information or to exercise any of the other rights. However, if your request for access is clearly unfounded or excessive we may:

  • charge a reasonable fee
  • refuse the request

In some cases we will need some information to confirm your identity. This is to ensure that your personal information is not disclosed to someone who has no right to access it.

Questions and complaints

The data controller for your personal data is the Non Stop Action Data Protection officer.

The Data Protection Officer provides advice and monitors Non Stop Action’s use of personal information. If you have any concerns about how your personal data has been handled, please contact our Data Protection Officer:
Adrian Sandu
Non Stop Action
Millbrook Park Primary School
School House Lane,
Mill Hill NW7 1JF
Email HR@nonstopaction.co.uk

If you have a complaint, you can also contact the Information Commissioner, who is an independent regulator set up to uphold information rights.
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113

Changes to this privacy notice

We may change this privacy notice. When we make changes to this notice, the ‘last updated’ date at the top of this page will also change. Any changes to this privacy notice will apply to you and your data immediately. If these changes affect how your personal data is processed, we will take reasonable steps to let you know.